Financial procedures when groups merge, split, or disband
Girls Transferring Groups
Group funds belong to the group, not the individual members. If one or more girls transfer from one group to another, the girls in the original group - both staying and transferring - are encouraged to allocate a fair portion of funds to the new group, but it is not required. In cases of unresolved conflict, Girl Scouts of Colorado reserves the right to make a final decision about the transfer of funds.
If two groups merge, the funds from both groups are combined into one account and shared evenly.
Groups with girls bridging to a new level and into a new group may transfer a proportionate amount of the existing group funds to the new group, but it is not required. In cases of unresolved conflict, Girl Scouts of Colorado reserves the right to make a final decision about the transfer of funds.
If a group (all girls and families) mutually decide to split or divide, the funds are to be divided proportionally based on the number of girls going into each group.
A disbanded group is a group that is no longer meeting or has not re-registered by December 1st.
When a troop disbands and girls continue in other groups or individually:
If one or more girls from a disbanding group decide to join other groups or continue as individual Girl Scouts (Juliettes), a percentage of the group funds transfer with them. This percentage is determined by dividing the balance in the account by the number of girls in the group at the time of disbanding (regardless of each girl’s contribution through product sales and other money-earning). The amount per girl is transferred directly from the disbanding group bank account to the account of the group(s) the girls are joining. For Juliettes, the funds should be used to purchase a Girl Scout “gift card” from the Girl Scout Shop that can be used as program credits and redeemed for Girl Scout activities. Funds may not be given to any individual girl or adult directly.
When a troop disbands and no girls continue:
The girls need to decide how to use existing group funds. They may do a final group activity or donate a portion to a charity or cause they consider worthwhile, including Girl Scouts of Colorado. If there are still remaining funds after the group has disbanded, close the bank account and have the balance issued as a cashier’s check to Girl Scouts of Colorado to give to your Program Support Specialist. These funds will be used to support opportunity grants and programs for other Girl Scouts.